Online Help > Table of contents

>> How does the recruiting process take place ?

>> Applying for a job

        >> Fill out the application form
        >> Application Form content
        >> Send in your application

>> Updating or completing your application

>> Locating the job advertisement you have applied for

>> Add attachments

        >> Use a compatible browser
        >> Scan your documents
        >> Convert file to pdf
        >> Send documents in a single pdf file
        >> Check the size of your attachments

>> Your account on our site

        >> How can you create an account ?
        >> What is the purpose of having an account ?
        >> What can be done from this account ? 

>> Unsubscribe

>> Use the alert function

        >> How do you create an alert ?
        >> Delete an alert

>> Send unsolicited applications

>> Compatible browsers

>> Security warnings

>> Contact us

> How does the recruiting process take place ?

Applicants are requested to file their application within the deadlines indicated in the job posting advertisement. Each application will be reviewed by the recruiter. You will receive an e-mail from us once your application has been processed.

If your application is selected, we will contact you to obtain further information, and set up one or more interviews.

Your correspondence with the University of Geneva will generally be carried out via e-mail, so we recommend that you choose an e-mail address you check regularly.

> Applying for a job

Application details are explained at the bottom of each vacancy. If on-line application are enable, use the link "Postuler / Apply now" and follow the explanations.

>> Fill out the application form

To apply, please fill out an electronic questionnaire that will be reviewed by the recruiter.

Create your own account using an email address that you check regularly, and start to fill out the questionnaire. You may fill it out in several stages, if necessary, so take the time to answer all questions carefully.

>> Form content

The application form contains several sections requesting information on inter alia, personal details, your educational background, and career track :

  • Fill out each section and then click 'Save' to save your answers
  • When a section has been fully completed with all the necessary information, confirm by clicking "Section completed" or the application will not be submitted
  • If you are not ready to submit your questionnaire yet and don't want to lose the information: click 'Save' to store your answers. You will be able to retrieve your incomplete application file in the section 'My Application'.

>> Send your application

Your file is sent when you use the 'Submit' button to the 'My application'.
Warning: the 'Send' button will only be available once all your sections will be marked as 'complete' (make sure to tick the bottom of each section).
Note: a sent application can not be updated. In this case, you have to contact Unige.

> Updating or completing your application

In order to make any changes to your application, open the left menu 'My Applications' and check your application status.
If the status reads 'application in progress', click the job title you are applying for and complete your file.
Otherwise or to send a new document, please contact the person in charge of recruitment

> Locating the job advertisement you have applied for

You can view the advertisement for a position that is no longer posted on-line if you have already initiated the application.
Open the left menu 'My History' and click on the job title in the list of events

> Add attachments

Each application form contains a 'My Documents' section where you may attach your CV, covering letter, and copies of documents. To send other attachments than those required, please contact the persons in charge of recruitment (on the job advertisement, paragraph 'Contact').

The size of each attachment is limited to 10MB and their format must be PDF.
Files that do not meet these two conditions can not be registered.

In the sections below, you will find some advices to prepare your attachments.

>> Use a compatible browser

Some browsers hamper identification of file format PDF, so : make sure you use a recent version of a browser like Firefox or Internet Explorer, or Google Chrome for MAC.

>> Scan your documents

Your personal documents, cover letter, CV, diplomas, can be attached to your application if they exist in digital form.
To scan your documents, you will need a capture device like a scanner or digital camera.
Many explanations are published on the Internet from research "Scan a document".

>> Convert file to pdf

Many tools can convert documents to pdf format :
- the most common desktop applications have a 'Save' or 'Export in pdf' menu.
- Other applications can create PDF files from their print function, they can be used for several file types (text, images, web pages, etc.).

For MAC OS computers, desktop applications include this feature as standard. PC users can use Pdf Creator, to download at

>> Send documents in a single pdf file

In the event you have several documents of the same category (several degrees or several letters), please group them into one single file (one file for all your degrees, and one file for all of the recommendation letters).

To do this, you should :

- use a desktop application enabling you to copy and place your scanned documents in one single document (i.e. Word, OpenOffice). Then save your file in PDF. 

- use other applications such as PDF Creator for PC or Mac Preview native (standard) that create a single pdf file from multiple pdf files.
PDF Creator can be downloaded at the following address:
Refer to your owner's manual for more applications.

>> Check the size of your attachments

Size per file is limited to 10MB.

If your documents are larger, you will have to modify them :
- large pdf file are frequently high resolution.

To resolve this problem, you can :
- update your document and change its content (change the picture size for example)
- create a pdf file and check the resolution size from the options on your pdf generator.

kindly refer to the user's manual for more explanations.

> Your account on our site

>> How do you create an account ?

You may create an account when you apply for a vacancy at the University.
To create an account, you need an email address and a password.
Kindly choose the email address you give us carefully as it will be our main means of contact throughout the recruitment process.
You may choose your password freely and note that there is no difference between uppercase and lowercase. When creating your account, we ask that you accept our platform 'terms and conditions' of use found in the left-hand menu.

>> What is the purpose of having an account ?

  • To apply for a position at the University in a secure (https) environment
  • It enables you to track the correspondence between you and the University of Geneva
  • It enables you to meet application deadlines : you will receive two reminders, few days before the end of job publication, if you have started but not completed an application

>> What can be done from this account ?

From your account, you can:

  • complete the questionnaire in several several stages: once you have logged in, find the menu entitled "'My applications'. If your entry is still in entry mode you will find it by clicking on the job title
  • update your personal details, by clicking on the menu "My personal information"
  • view the documents that you have sent : once you have logged in, click on the menu "My documents"
  • view the notifications that you have received, once you have logged in, call the menu "Mon Historique"
  • find the items you've sent: once you have logged in, click on the menu "My applications" then click on the job title to view the information you have already submitted
  • change your e-mail if necessary: once you have logged in, click on the menu "My preferences" and follow the instructions in 'My login'
  • cancel your application if you no longer wish to apply for a position. Once you have logged in, click on the menu "Withdrawing an application", click on your application and confirm your cancellation by clicking "Ok". You will receive a receipt confirming the withdrawal of your application
> Unsubscribe

You can remove your account at any time, from the menu 'My Preferences' and click 'Deactivation': All your data will be erased from our database and you will no longer be able to connect to your account.
The University reserves the right to keep track of your identity on file,
exclusively in the context of the recruitment process in which you participated.

> Use the alert function

To receive notifications in your inbox of University vacancies, all you need to do is create an "alert".

>> How do you create an alert ?

  • After selecting your criteria, look for University vacancies and then click "Save search" on the list of items. Name your alert, define the frequency in which the notifications will be sent, then click on 'Ok'.
  • You can also create an alert, once you are connected, from the menu "My Alerts" then "Add": enter your keywords, the name of your query, the frequency of execution, then click 'Ok'.

>> Delete an alert

To remove your alerts and no longer receive notifications of vacancies via e-mail, once you have logged in click on the link "My Alerts" then click the 'delete' button on your alarm.

> Send unsolicited application
The University does not accept unsolicited applications. Instead, we propose to keep you informed of all positions that match your profile. To do so, simply create an alert from the list of vacancies: see previous chapter on "How do I create an alert. "
> Compatible browsers

We recommend that you use a recent version of Firefox and Internet Explorer if you use a PC.

For MAC station, we recommend the use of Google Chrome.

> Security Warning
Some browsers, like Internet Explorer, display a warning message when you view the secured pages (https protocol) as job vacancies of the University.
You can adjust your browser settings if you no longer wish to receive the warning messages. To access Internet Explorer, simply activate the option "Display mixed content".
This change will be applied to all sites you visit